Purchasing

The Division of Purchasing is responsible for procuring the goods and services required by staff to enable the Township to fulfil its mission of serving it's residents while insuring compliance with all applicable New Jersey State procurement laws.


BID REQUESTS:

The Township employs various procurement methodologies in order to procure goods and services. These include, but are not limited to, Bids, RFQ’s (request for quote), RFP’s (request for proposal) and quotes.

Bids are required for any commodity, service, or project when the cost exceeds the statutory bid threshold of $40,000, pursuant to N.J.S.A. 40A: 11-3, and must be submitted in accordance with the terms and conditions prescribed in the respective package. Quotes are used for goods or services that are below the bid threshold, and an RFP is typically used for obtaining professional services and also for Competitive Contracting where other criteria beyond lowest price are considered.

All bid specifications are available for download from the Township’s Website (the obtainment of a bid package is the sole responsibility of the vendor). Generally there is no charge for a set of specifications. However, if a bid package contains a set of plans there will be a charge as specified in the legal notice and if you wish it to be mailed you can supply us with either a UPS or Federal Express account number and we will send it to you. Vendors are encouraged to read the North Jersey Herald News for publications of "Notice to Bidders" for current bid announcements as well as the Division of Purchasing’s location on the Township Website. From time to time, the Division of Purchasing may issue addenda to bids, RFP’s and RFQ’s. These will be faxed to all vendors who have downloaded specifications for the respective bid and will be posted online as well. All interested vendors should check the website frequently during the bid process. It is the sole responsibility of the vendor to be familiar with any addenda related to a bid. Any vendor wishing to do business with the Township should review our Purchasing Documents and Policies.

Bids are publicly opened and read aloud at the date, time and location specified in the legal notice. Vendors are invited to attend all openings. Bid packages may be inspected and/or a copy of bid package(s) may be requested only after the contract is awarded.

Approval Process - Bids are tabulated and evaluated for: the best price, compliance with bid specifications, financial responsibility, reputation of vendor, service availability, and other relevant criteria. After analysis, a recommendation is submitted to the Township Council for award. All awards or rejections must occur within a sixty-day time frame. Any exception to this schedule would be in accordance with N.J.S.A. 40A: 11-24, which provides for extensions if parties are agreeable.

Notification of award/rejection will be made in writing.

NOTE: Any entity doing business with Wayne Township must first comply with New Jersey's Business Registration requirements. Please visit the State's Division of Revenue for instructions and fax your Business Registration Certificate (BRC) to 973-694-8136.

NOTE: Proposals requiring a Bid Deposit/Bid Bond must comply with N.J.S.A. 40A:11-21, and Bid Bonds shall be in the amount of 10% of the bid, but not to exceed $20,000. Bids that include bonds limiting liability to the difference between the bid and that of the next lowest bidder will be rejected.

REQUEST TO BE PLACED ON BIDDERS LIST:

If you are interested in becoming a vendor of the Township of Wayne please fill out the below form and electronically submit it.

Vendor Application Form

APPOINTMENTS:

Vendors are advised to complete the Purchasing Department's Vendor Application Form, and submit the form accordingly. Vendors wishing to meet with Purchasing Staff must make an appointment before visiting the Division of Purchasing to assure staff availability. No assurance of a meeting can be given to vendors who arrive unannounced.

Vendors are requested to make the Division of Purchasing their first point of contact. When appropriate, Purchasing will arrange contacts with other departments. Unauthorized visits to departments are discouraged and may be counterproductive. Appointments may be made by contacting the Division of Purchasing at 973-694-1800 x 3280, Monday through Friday between the hours of 8:30 a.m. and 4:30 p.m.